Property Operations Manager

Are you a natural problem-solver who thrives on autonomy and variety? 

We're seeking an exceptional systems-thinker to take ownership of property and household management for a private family and ranching business across three properties.

This role combines high-level operational management with hands-on personal assistance. You’ll be the operational backbone, ensuring properties run flawlessly and complex logistics happen seamlessly behind the scenes. You'll manage everything from strategic vendor negotiations to ensuring the grocery list is complete, seeing both as equally essential to smooth operations.

If you're energized by preventing problems before they occur and ensuring all the details are handled, this opportunity offers the growth and impact you're looking for.

What You'll Own:

Property Operations (70%)

• Property Oversight: Regular walkthroughs of three properties to identify maintenance needs, safety issues, and improvement opportunities
• Vendor Coordination: Schedule and oversee contractors for fence repairs, HVAC servicing, landscaping, cleaning, and seasonal maintenance
• Preventive Systems: Develop maintenance schedules and operational procedures for all equipment, systems, and structures
• Resource Management: Keep all properties supplied with essentials (groceries, household supplies, tools, materials)
• Vehicle Maintenance: Schedule oil changes, detailing, fueling, and routine maintenance
• Pet Care: Dog walking, pet-sitting, veterinary appointments, and coordination of services

Business Administration (30%)

• Contract Negotiation: Handle vendor agreements, service contracts, and pricing negotiations for ongoing services
• Light Bookkeeping: Coordinate with company accountant on expense coding, bill tracking, and other financial documentation
• Calendar Management: Maintain Google Calendar, coordinate meeting scheduling, manage personal and business travel arrangements
• Regulatory Coordination: Navigate local government processes (permits, inspections, compliance) efficiently
• Research Projects: In-depth analysis on vendors, services, equipment, regulations, and operational improvements
• Project Coordination: Ensure multi-step projects move forward by tracking deadlines, gathering information, and coordinating between parties

Requirements

An Ideal Candidate:

• Takes Ownership: You don't just complete tasks—you own outcomes. When something isn't working optimally, you're already thinking about how to improve it.
• Operates Independently: You work autonomously but communicate proactively. You don't need daily direction, but keep everyone informed of significant developments.
• Finds Solutions: You effectively triage priorities under tight deadlines and remain calm in the face of unexpected challenges.
• Maintains High Standards: You have an eye for quality and the persistence to ensure standards are consistently met across all properties and vendors.
• Communicates Exceptionally: Whether coordinating with contractors, updating family members, or documenting procedures, your communication is clear, timely, and professional.
• Connects Locally: You are familiar with the Ashland/Phoenix area and are committed to establishing strong relationships with local service providers.

Requirements:

• Flexible Schedule: Core hours are 8 AM - 5 PM, Monday through Friday, but you have the freedom to structure your days around operational priorities rather than arbitrary schedules. Occasional evening or weekend availability for emergencies or events.
• Technology Proficiency: You’re quick to learn new systems and comfortable with digital communication, scheduling, and documentation tools.
• Physical Capability: You’re comfortable with the physical aspects of property oversight, including lifting 30+ lbs, walking properties, and meeting contractors on-site.
• Love for Animals: You may occasionally work close to cattle, dogs, and other animals.
• Reliable Transportation: You’ll need a dependable vehicle for frequent travel between properties.

Benefits

Compensation & Growth

Salary of $75,000 or more, commensurate with experience.

This role is designed to expand with your capabilities. Exceptional performance opens opportunities for increased responsibility and salary as well as greater strategic involvement as the business grows.