Part Time Executive Assistant

Allied is seeking a highly organized and reliable Part Time Executive Assistant to join our growing team and support daily operations at the intersection of politics, media, and technology. The ideal candidate is proactive, detail-oriented, and comfortable working independently in a remote environment. This is an exciting opportunity to work with a team dedicated to driving real change and making an impact supporting Democratic campaigns and progressive causes!

Key Responsibilities

• Coordinate and manage daily, weekly, and monthly calendars for company leaders including:
• Travel arrangements
• Coordinating with multiple internal team members availability to optimize company time
• Schedule meetings, appointments, and conference calls with clients using Zoom and Google Calendar
• Conduct research on industry happenings and current political landscape
• Ensure no critical deadline is missed with proactive reminders and strategic follow-ups
• Maintain seamless communication flow during high-pressure campaign periods
• Develop or improve scheduling system on Google Calendar or new system depending on needs of the Allied team
• Update scheduling systems and tools with real-time changes or cancellations

Additional Ways To Make An Impact

• Social Media Management:
• Help amplify Allied's voice across LinkedIn and social media platforms
• Create content calendars that align with political moments and campaign cycles
• Collaborate with our team to maintain a strong digital presence in key channels
• Process Innovation:
• Identify workflow improvements as we gear up for what promises to be an intense election cycle
• Suggest tools and systems that enhance our team's effectiveness during critical campaign periods

What We're Looking For

• Highly organized professional who thrives in fast-paced, deadline-driven environments
• Detail-oriented individual who understands that both speed and accuracy matter
• Proactive communicator comfortable working independently while staying connected to the team
• Tech-savvy with experience using Google Workspace, Zoom, and scheduling platforms
• Politically engaged (bonus points for familiarity with election cycles and progressive causes)
• Adaptable mindset ready to pivot with breaking news, changing schedules, and shifting strategies

Requirements

Requirements

• Proven experience as a Virtual Assistant, Remote Executive Assistant, or relevant administrative role
• Excellent written and verbal communication skills
• Strong time management and organizational abilities
• Proficiency with tools like Google Workspace (Docs, Sheets, Calendar, Meet), Slack, Microsoft Office, Keynote, and task management platforms (e.g., Trello, Asana)
• Reliable internet connection and a quiet working environment
• Ability to work independently and handle sensitive information with discretion
• Hours: 10–15 hours/week with flexibility; must be available during Eastern Standard Time business hours. Some additional hours may be needed leading up to busy election cycles

Benefits

• Competitive hourly salary
• Work from anywhere
• Professional development opportunities spanning across the highest levels of politics, media, and public affairs
• Dynamic and collaborative work environment with a supportive, fast-paced team that values innovation and excellence

• The opportunity to play a pivotal role in shaping the future of politics and progressive initiatives through strategic business development efforts