Executive Assistant

Harlem Children's Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, mission-aligned Executive Assistant to support the Chief Human Resources Officer.

The Executive Assistant will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life.

Reporting to the Chief Human Resources Officer, the Executive Assistant manages the day-to-day operations of the CHRO and works collaboratively with EA's across the C-Suite.  In this high-profile role, the successful candidate must be comfortable handling urgent requests directly from the Board, CEO, Executives, and senior leaders as necessary.

For more information, check out Want to Work at Harlem Children's Zone? Here's 7 Things You Need to Know.

Requirements

• High School Diploma (Associate's or Bachelor's degree preferred)
• 5 years of administrative experience, preferably supporting senior leaders or in an HR or nonprofit setting

Who you are

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent time management skills and the ability to prioritize multiple tasks
• Strong attention to detail and organizational skills
• Excellent written and verbal communication abilities
• Ability to handle sensitive and confidential information with discretion
• A positive, service-oriented attitude and the ability to work collaboratively with diverse teams
• Interest in and alignment with HCZ’s mission and values

What you'll do

• Provide administrative support to the CHRO, including scheduling meetings, managing calendars, and coordinating logistics
• Prepare meeting materials, agendas, and follow-up documentation for internal and external meetings
• Assist with data entry, document management, and maintaining department files and records
• Draft and format emails, memos, and other communications
• Help coordinate onboarding logistics and materials for new HR staff
• Maintain and order office supplies and equipment for the HR team
• Support the planning and execution of department events, trainings, and initiatives
• Monitor and respond to general HR inquiries, routing requests to appropriate team members
• Perform other administrative duties and special projects as assigned

Benefits

As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.

Our exceptional full- time benefits include: 

• Highly competitive base salaries
• Paid time off 
• Employee referral bonus 
• Career advancement
• No-cost health insurance
• Life Insurance
• Short-and long-term disability
• Additional voluntary benefits
• Wellness discounts
• Commuter benefits
• Financial wellness perks
• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

The salary range for this position is $70,000-$75,000 per year. To be considered, interested applicants should apply directly through the posting. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children's Zone and Promise Academy Charter Schools does not provide work visas for candidates who require employer sponsorship to ensure work authorization in the United States. Harlem Children’s Zone is an EOE.