Executive Assistant

The Executive Assistant at Spaceworx Inc. is a critical role within our Executive Admin Support sector, primarily focused on providing comprehensive, high-level administrative and strategic support to the Vice President of Sales. This position acts as a vital link between the VP, the sales team, and various internal and external stakeholders, ensuring the seamless operation of our sales processes and contributing directly to the achievement of our ambitious sales targets. The Executive Sales Assistant plays a pivotal role in streamlining operations, enhancing communication, and facilitating an environment conducive to optimizing sales performance.

This is an on-site position based in our headquarters located at 14248 CHerry Lane Ct, Laurel, MD.

Requirements

The Executive Assistant will undertake a multifaceted role, encompassing a range of critical responsibilities:

• Executive Support: Provide direct, executive-level administrative support to the VP of Sales, including complex calendar management, scheduling meetings, coordinating travel arrangements, and preparing expense reports.
• Project Management & Coordination: Assist to Coordinate and manage sales-related projects and initiatives, ensuring adherence to timelines, efficient resource allocation, and alignment with overall sales objectives.
• Data Analysis & Reporting: Assist the VP of Sales in preparing comprehensive sales reports, presentations, and analyses by gathering and interpreting sales data, market trends, and performance metrics.
• Communication & Correspondence: Draft, edit, and proofread high-level correspondence, presentations, and internal communications on behalf of the VP of Sales. Act as a primary point of contact for internal and external inquiries directed to the VP.
• Collaboration with Cross-Functional Teams: Collaborate effectively with marketing, finance, legal, and other departments to streamline processes, facilitate information flow, and support cross-functional initiatives that benefit the sales function.
• Meeting Preparation & Follow-Up: Prepare agendas, gather necessary materials, take detailed minutes for key sales meetings, and ensure timely follow-up on action items.
• Process Improvement & Innovation: Proactively identify opportunities to enhance sales processes, improve efficiency, and implement innovative strategies to support the sales team's productivity and overall performance.
• CRM Management: Maintain and manage data within CRM / ERP system (using ODOO ERP ), ensuring accuracy and integrity of sales information.

Required Skills and Qualifications

To excel in this role, the Executive Assistant must possess a robust set of skills, knowledge, and experience:

• Technical Skills:

• Proficiency in CRM/ ERP systems (e.g., Odoo -similar to Sales Force).
• Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with project management tools.
• Ability to work with and present data effectively.

• Educational Requirements: A Bachelor’s degree in Business Administration, Marketing, or a related field is required.
• Experience Level: 3+ years of progressive experience in an executive administrative or sales support role, ideally supporting a senior-level sales executive. Experience within a B2B sales environment is highly preferred.
• Soft Skills:

• Exceptional written and verbal communication skills.
• Strong problem-solving abilities and a proactive approach to challenges.
• High degree of adaptability and flexibility in a fast-paced, dynamic work environment.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Strong interpersonal skills with the ability to build rapport with diverse stakeholders.

• Industry Knowledge: Foundational understanding of sales processes, customer relationship management principles, and general market trends.

Preferred Qualifications

Candidates with the following additional skills and experiences will be highly competitive:

• Experience supporting executives within a similar industry.
• Advanced certifications in project management (e.g., PMP) or executive administrative support.
• Familiarity with sales automation tools or business intelligence platforms.
• Demonstrated experience in improving operational efficiency or implementing new administrative processes

Application Process

We invite qualified candidates to apply for this exciting opportunity:

1. Submitting Your Application: Interested candidates should submit their updated resume and a tailored cover letter through our online application portal. Please highlight your relevant experience supporting senior executives and your specific skills in sales administration.
2. Initial Screening: Our HR team will carefully review applications to identify candidates who best align with the role's requirements. Qualified applicants will be invited for an initial screening interview to discuss their qualifications and experience in more detail.
3. Skills Assessment: Depending on the role, candidates may be asked to complete a practical skills assessment to evaluate proficiency in relevant software and administrative tasks.
4. Final Interview: Shortlisted candidates will participate in final interviews with the hiring manager and the VP of Sales to assess their alignment with the role's responsibilities, team dynamics, and Spaceworx Inc.'s culture.

Offer and Onboarding: Successful candidates will receive a formal offer of employment, followed by a comprehensive onboarding process designed to seamlessly integrate them into our team and familiarize them with Spaceworx Inc.'s operations and val

Benefits

• Health Care Reimbursement Plan (Medical, Dental & Vision)
• Paid Time Off (Vacation, Sick & Holidays)
• Training & Development
• Free Parking- plenty of space
• Beautiful Showroom/ Offices recently renovated
• Protective, Respectful Office Environment
• Wellness Resources,
• Bonuses & Incentives
• Birthdays & Team Games